Running the Expense Detail report

The Expense Detail report shows every expense transaction entered into your accounting system, line by line. It helps you review all spending during a period, verify amounts, and understand where money went.

Before you start

• You need permission to view reports (usually granted to accounting staff and managers).
• Choose your date range: the report shows only expenses recorded on or after the start date and on or before the end date.
• Optional: decide whether you want to filter by expense account, cost center, or contact to narrow the results.

Steps

1. In the left menu, navigate to Reports. Open in Usystems

2. Select Expense & Ledger Reports from the category list on the left.

3. Click Expense Detail Report.

4. Set your date range:

   • Click the From field and select the start date.
   • Click the To field and select the end date.

5. (Optional) Apply filters:

   • Expense Account: choose specific accounts to include (e.g., Travel, Office Supplies).
   • Cost Center: filter by department or project if your organization uses cost centers.
   • Contact: show expenses related only to a particular vendor or employee.

6. Click Run Report or Generate.

7. Review the results in the table. Each row represents one expense entry with date, amount, account, and description.

Tips & common mistakes

• The date range is inclusive: if you enter January 1 to January 31, you get all expenses on both dates.
• If you see no results, check that your date range includes transactions; expenses may be in a different period.
• To print or download, use the Export button after the report runs.
• Leave filter fields blank to include all accounts or contacts in that dimension.