Running the Contact Statement of Account report
Generate a complete transaction history for a customer or vendor over a period.
The Contact Statement of Account report shows every transaction for a selected contact over a time period, with a running balance. Use this to send to customers, verify with vendors, or audit an account.
Before you start
- You need permission to view reports (standard for accounting users).
- Pick the specific contact you want to report on.
- Choose the start and end dates for the period you want to report.
Steps
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Go to Reports → Contact Statement of Account and open the report builder. Open in Usystems
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Select the contact (customer or vendor) from the dropdown. Type to search by name.
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Set the from date and to date to define your reporting period.
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(Optional) Choose a currency if your contact transacts in multiple currencies and you want to see only one.
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(Optional) Check Include opening balance to show what the balance was at the start of the period.
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Click Generate report or Run to execute.
The report displays immediately with all transactions for that contact sorted by date.
Accounting impact
This is a read-only report — it does not change any data. Use it to verify what you have recorded and to reconcile with your customer or vendor.
Tips & common mistakes
- Run one statement per contact — you cannot run a statement for multiple contacts at once. Use the Contact Balance report if you need all contacts.
- Include opening balance is helpful for customers reviewing their statement — they can see where they started in the period.
- The statement is a ledger showing every debit and credit; total all debits and credits to verify the ending balance.
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