Printing a bill

Printing a bill creates a formatted, professional document that you can file, send to your vendor, or attach to payment records. Usystems provides a built-in print template that you can customize.

Before you start

• The bill must be saved (not a draft).
• You need permission to print documents (usually available to all users).
• Have a printer set up on your computer, or use "Save as PDF" to save a digital copy.

Steps to print a bill

1. Navigate to Bills and open the bill you want to print. Open in Usystems

2. Look for a Print button or icon (often a printer icon or in a menu).

3. Click Print to open the print dialog.

4. A preview of the bill will appear. Review it to ensure all details are correct:

   • Bill number, date, vendor name
   • Line items, quantities, and amounts
   • Total amount due
   • Your company details (if shown)

5. Choose your printer or select "Save as PDF."

6. Adjust print settings if needed (paper size, copies, color, etc.).

7. Click Print or Save to complete.

What appears on the printed bill

• Header: Your company name, address, tax ID
• Bill details: Bill number, date, vendor name and address
• Items section: Each item, quantity, unit price, line total
• Summary: Subtotal, tax, discount (if any), total amount
• Notes or terms: Payment terms, due date, vendor reference number
• Footer: Company contact info or payment instructions

Using the print preview

Before printing, you can:

• Zoom in or out to verify readability
• Click back to edit if you spot an error (the print window will close)
• Select a different print template (see the next article for customization)

Tips & common mistakes

• Print early: Print bills when you receive them, before payment, so you have a paper trail.
• Save as PDF: Even if you have a printer, save a digital copy as a PDF for your records and backup.
• Check the preview: Always review the preview before printing. If an amount looks wrong, close and edit the bill first.
• Vendor copy: Some businesses print an extra copy to send to the vendor with the payment. Check your company's procedure.

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