Running the Discount Summary report

The Discount Summary report shows a consolidated view of all discounts applied across your sales and purchase documents during a chosen date range. Use this report to track total discount usage, identify trends, and understand the financial impact of discounts on your business.

Before you start

• You need read access to Reports.
• The report can be filtered by date, product line, and contact to narrow the results.
• Sales invoices, sales receipts, bills, and purchases can all include discounts.

Steps

1. Go to Reports and open the list of available reports. Open in Usystems

2. Select Discount Summary Report from the list.

3. The report will load with a default date range (usually the current month). To change the dates, click the Date Range filter and choose your preferred start and end dates.

4. (Optional) Apply additional filters:

   • Contact: Select a specific customer or vendor to see their discounts only.
   • Product Line: Filter by product type or service category.
   • Currency: If your business uses multiple currencies, select one to display.

5. Click Apply Filters or Run Report to generate the summary.

6. The report displays total discount amounts grouped by category. Review the summary table to see discount trends.

Accounting impact

Discounts reduce the revenue recognized on sales documents and the cost of purchases. They typically affect:

• Sales (revenue): discounts on invoices and receipts reduce the amount of revenue recorded.
• Purchases (cost): discounts on bills and cash purchases reduce the amount of expense recorded.

The report reflects these amounts as they were recorded at the time each document was created or modified.

Tips & common mistakes

• Large discounts: If your summary shows unusually high discounts, verify that no data entry errors occurred when documents were created.
• Timing matters: The report respects the document date, not the entry date. A document entered today but dated last month appears in last month's report.
• Currency mismatch: If you filter by a single currency and see no results, check that your discounts were actually applied in that currency.
• Decimal precision: Discount amounts are rounded to two decimal places in the summary; minor rounding differences are normal.

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