Specialist visit tracking

Specialist visit tracking

Specialist visits are follow-up appointments with doctors for a specific medical condition or procedure. In Doctor Ward, you track each visit to maintain a complete history of patient care and specialist consultations.

Before you start

• You need Doctor Ward enabled on your tenant.
• The patient must already have an active medical case or admission record.
• You should have the patient's medical record open.
• Specialist availability and appointment schedules depend on your facility's setup.

Steps

1. Go to Patients and search for the patient. Open in Usystems

2. Select the patient to open their profile.

3. Navigate to Medical Cases or Admissions (depending on the visit context). Open in Usystems

4. Open the relevant medical case or admission record.

5. Find the Visits or Specialist Visits section within the case.

6. Click Add Visit or New Specialist Visit to create a new visit entry.

7. Fill in the following details:

   • Specialist type — select the medical specialty (e.g., Cardiology, Orthopedics, ENT).
   • Doctor — choose the visiting specialist from the available doctors list.
   • Visit date — enter the date of the specialist visit.
   • Findings — document key clinical observations and examination results.
   • Recommendations — note any treatment changes, investigations ordered, or follow-up actions.

8. Save the visit record.

Tips & common mistakes

• Always record the visit date accurately — this ensures your facility's timeline of care is complete and supports accurate clinical decision-making.
• Use clear, concise language in findings and recommendations — this helps all team members understand the specialist's assessment and agreed-upon next steps.
• Link related investigations or lab results to the visit if your system allows, to create a fuller clinical picture.
• Confirm the specialist is available before scheduling — check Doctor Ward staff availability or shift schedules to avoid double-booking.