FAQ: FX Gain/Loss Report

Why does my FX report show zero gains or losses?

If you only trade in your base currency, there are no exchange rate differences to report. The report only calculates gains and losses when you have transactions or balances in foreign currencies. Check that your transactions are actually recorded in a different currency than your company's base currency.

What's the difference between the "realized" and "unrealized" sections?

Realized gains/losses occur when a transaction settles completely—for example, when you receive payment in cash for an invoice that was recorded in a foreign currency. Unrealized gains/losses apply to open balances (unpaid invoices, outstanding payments) and change as exchange rates move. At period-end reporting, unrealized gains/losses are often adjusted and may move to realized once those transactions settle.

Can I see FX gains/losses broken down by contact or department?

Yes, you can filter the report by contact (customer or vendor) or by account, which allows you to see which relationships or departments are generating the most FX activity. This helps you identify concentrations of currency exposure.

Why does the report include transactions from last year if I only asked for this month?

The report includes unrealized gains and losses from any open balance, regardless of when the original transaction was recorded. If you have an invoice from last year that hasn't been fully paid, the current unrealized gain or loss on that balance will appear in the current period. To exclude older items, use the "Minimum Amount" filter or adjust your date range to exclude very old transactions.

Should I recognize unrealized gains and losses on my financial statements?

This depends on your accounting standard (IFRS, GAAP, or local rules) and your company's policies. Consult your auditor or accounting manager. Usystems reports both realized and unrealized so you have the data to make the right choice for your organization.

How often does the system recalculate exchange rates for unrealized gains/losses?

The system recalculates using the current exchange rate at the time you run the report. If you re-run the same report at a different date, the unrealized gains/losses may change based on updated rates.

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