FAQ: Revaluation Preview Report

What is the Revaluation Preview report used for?

The Revaluation Preview report shows you the unrealized gains and losses on multi-currency accounts before you commit them to your ledger. It helps you verify that the amounts are correct and that the posting will affect the right accounts. Most teams run it monthly or at period-end to ensure all currency movements are reflected in their financial statements.

Why are my accounts not showing in the report?

Accounts only appear if they have a balance in a currency different from your home currency. If an account holds only your home currency (or is empty), it will not appear in the report. Check:

• Is the account set to hold foreign currency balances? Look at the account settings in Accounts Open in Usystems.
• Does the account have a balance in foreign currency today? The report uses today's balance, not historical balances.
• Did you apply a filter that excludes the account? Review the Accounts filter on the left side of the report.

The exchange rate in the report doesn't match what I expected. Why?

The Revaluation Preview report uses the exchange rate you have recorded in Usystems for the revaluation date. If you see an unexpected rate:

• Check that you selected the correct Revaluation date in the report filters.
• Verify that you have entered an exchange rate in Usystems for that date. If you have not, the system will use the most recent available rate (look for a note in the report).
• Exchange rates are typically stored in Settings → Exchange rates or a similar area. Review that section to confirm the rate is correct.

What does it mean if I have unrealized losses instead of gains?

Unrealized losses mean the foreign currency has become less valuable (weaker) since you last recorded an exchange rate for it. For example, if your USD account showed 10,000 USD at 1 USD = 78 AFN, but the current rate is 1 USD = 77 AFN, the value in AFN has fallen (loss). This is a normal market movement and will be reflected in your accounts when you post the revaluation.

Can I undo a revaluation after I've posted it?

The Revaluation Preview report is a preview only and does not change your ledger. If you have posted a revaluation and realize it was incorrect, you will need to reverse the journal entries manually or contact your finance administrator. It is important to review the preview carefully before posting.

How often should I run this report?

Most organizations revalue their multi-currency accounts monthly (at month-end) or at their accounting period-end (quarter or year). Some revalue more frequently if they have significant foreign currency exposure. Check your organization's accounting policy or standard procedure to determine the right frequency for your business.

Does the report include pending transactions or only settled ones?

The report includes all balances in your accounts as of the revaluation date, whether from settled or unsettled transactions. It uses the account's current balance, not a filtered historical view. If you want to exclude pending items, you will need to review your account settings or consult your finance team about how pending items are handled in your organization.

Can I post the revaluation directly from the report?

No. The Revaluation Preview report is a read-only report. To actually post a revaluation, you will use a separate posting tool or transaction screen, usually found in your accounting settings or transactions area. The preview report is designed to help you verify amounts before you take that posting action.