Reading and interpreting the Attendance report

What the Attendance report shows

The Attendance report breaks down daily or period attendance by employee. It records whether each person was present, absent, on approved leave, or late—and often captures the reason or leave type.

Why it matters

Tracking attendance allows you to:

• Verify compliance with company and labor law attendance rules.
• Calculate leave balances — how many days each employee has used and how many remain.
• Spot patterns — frequent absences, late arrivals, or chronic leave to investigate.
• Support payroll — ensure that employee compensation reflects their actual working days.
• Plan staffing — identify high-absence departments and adjust hiring or scheduling.

How to read the report in Usystems

The report typically shows:

• Employee name or ID — identifies the person.
• Date (or period) — the day or date range covered.
• Attendance status — often one of: Present (P), Absent (A), On Leave (L), Late (LT), or a similar code.
• Leave type (if applicable) — the reason for absence (e.g., "Annual Leave," "Sick Leave," "Maternity Leave," "Unpaid Leave").
• Hours or days — if tracking hourly, may show hours worked versus scheduled.
• Remarks or notes — any extra information (e.g., "Doctor's note provided").

Some reports also display:

• Running leave balance — days remaining for annual, sick, or other leave pools.
• Attendance percentage — the proportion of days present versus total workdays in the period.
• Department — grouped by team for comparison.

Common attendance codes

• P / Present — Employee worked or was present for their scheduled shift.
• A / Absent — Employee did not attend work and no leave was recorded.
• L / Leave — Employee took approved leave (specific type noted separately).
• LT / Late — Employee arrived late but did attend.
• WFH / Work from Home — Employee worked remotely (if your organization tracks this).
• H / Holiday — National or company holiday (not deducted from leave balances).

Tips for interpretation

• Absences without leave may indicate attendance issues; investigate and counsel the employee if a pattern emerges.
• High leave usage in a specific period may be seasonal (summer vacation, Eid holidays) or indicate a health or personal issue; check the leave type recorded.
• Compare across departments to see if attendance is evenly distributed or if certain teams have higher absence rates.
• Look for recurring dates — if an employee is always absent on Fridays or after holidays, there may be a systematic issue worth addressing.