Running the Payroll Summary report

The Payroll Summary report gives you an overview of all payroll activity across your organization for any date range. It shows totals for salaries, deductions, benefits, and net payroll, helping you verify payroll completeness and monitor labor costs.

Before you start

• You must have HR or admin permissions to access payroll reports.
• Decide on the date range and payroll period(s) you want to report on.
• Ensure payroll runs have been processed for the dates you intend to view.

Steps

1. Go to Reports from the main menu. Open in Usystems

2. Look for the HR & Payroll Reports section and select Payroll Summary Report.

3. Set the Start Date and End Date for the payroll period you want to report.

4. (Optional) Filter by Department, Cost Center, or other available criteria to narrow the scope.

5. Click Run Report or Generate.

6. The report will display in a table on the screen. You can review totals, drill down into line items if the report is interactive, or proceed to export.

Accounting impact

The Payroll Summary report reflects transactions already posted to the general ledger when payroll was processed. It does not create or modify any transactions—it only summarizes existing payroll records.

Tips & common mistakes

• Date range: Make sure your start and end dates include all payroll runs you want to capture. If you select a range with no payroll activity, the report will be empty.
• Period boundaries: If your payroll runs on specific dates (e.g., the 1st and 15th), align your date range to include complete periods.
• Permissions: If you cannot see the Payroll Summary report option, check your user role and group permissions with your admin.
• Export timing: Generate the report first, then export. Do not close the browser tab before exporting if you need the data in another format.