Running the Payroll Transactions report

The Payroll Transactions report shows all payroll entries—salaries, deductions, bonuses, and taxes—recorded in your HR system for a given period. This report helps you verify payroll accuracy and track total compensation costs.

Before you start

• You must have HR module access and permission to view reports.
• Know the date range or payroll cycle you want to review (e.g., July 2026, or a specific payroll run).
• The report will include all employees with payroll records in that period, regardless of employment status.

Steps

1. Go to Reports in the main menu.
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2. Find and select Payroll Transactions from the reports list.

3. A form will open with filter options. Select your desired date range:

   • Choose Start Date and End Date, or
   • Select a specific Payroll Cycle if your system uses payroll cycles.

4. (Optional) Filter by department, employee, or payment status using the available fields.

5. Click Run Report or View Report.

6. The report will display in a table showing each transaction line: employee name, transaction type (salary, deduction, bonus), amount, and date.

Accounting impact

Payroll transactions typically post to:

• Salaries/Wages Expense (debit) — records the gross compensation cost
• Employee Deductions Liability (credit) — tax withholdings, insurance premiums
• Cash/Bank (credit) — when salaries are paid out
• Payroll Tax Expense (debit) — employer-side taxes (if tracked separately)

The report itself is a read-only audit record; running it does not create new transactions.

Tips & common mistakes

• If the report shows no data, verify the date range includes actual payroll runs in your system.
• The report reflects the payroll state on the date shown; transactions edited after recording will appear with their current values.
• Always cross-check total payroll expense against your monthly accounting records to catch discrepancies early.
• Use this report monthly as part of your payroll reconciliation process.