Printing a purchase order

Once you have created and saved a purchase order, you often need to print it or generate a PDF to send to your supplier. Usystems makes it easy to print a purchase order with a single click, using a template that includes all order details, terms, and your company information.

Before you start

• You have a purchase order already created and saved
• The purchase order is in draft or confirmed status (you cannot print a deleted or fully received order)
• You have a printer configured on your computer, or you want to save as PDF

Steps

1. Go to Purchase Orders and find the purchase order you want to print. Open in Usystems

2. Open the purchase order detail page.

3. Locate the Print button or action (usually at the top of the page, or in a menu with other document actions).

4. Click Print. One of two things will happen:

   • A print preview opens, showing how the document will look when printed
   • The print dialog opens, ready to send to your printer

5. If a preview opens, review the layout and content. Then click the Print button within the preview to open the print dialog.

6. In the print dialog:

   • Select your printer (or "Save as PDF" if you want a PDF file instead)
   • Adjust page setup if needed (orientation, margins, paper size)
   • Set the number of copies if you need multiple copies

7. Click Print or Save to complete the action.

What appears on the print

The purchase order print includes:

• Your company name and details (from your system settings)
• The supplier/vendor name and address
• Purchase order number and date
• Line items: product/service, description, quantity, unit price, and total
• Terms (payment terms, delivery terms)
• Order total and tax (if applicable)
• Your company's bank details or payment instructions (if configured)

Tips & common mistakes

• Save as PDF instead of printing. Many teams email PDFs to suppliers instead of printing. Select "Save as PDF" in the print dialog to create a file.
• Preview before printing. Use the preview mode to verify all details are correct, especially quantities and prices, before wasting paper.
• Print templates can be customized. If you want to change the layout, header, or footer of the purchase order print, see "Choosing and customizing the purchase order print template" for guidance.
• Keep a copy for your records. After sending to the supplier, save or print a copy for your own files.