Filters and options in the Vendor Contact List report
A reference guide to all available filters and report settings for the Vendor Contact List.
Available filters
| Filter Name | Description | Example Use |
|---|---|---|
| Vendor Name | Filter by exact vendor name or partial text search. | Show vendors containing "Acme" in the name. |
| Vendor Region | Limit results to vendors in a specific geographic region or area. | Show vendors in Kabul only. |
| Vendor Category | Filter by the vendor's assigned category (e.g., Supplier, Distributor). | Show only raw material suppliers. |
| Payment Terms | Show vendors with specific payment terms (e.g., Net 30, COD, 2/10 Net 30). | Show vendors with Net 30 terms. |
| Currency | Filter vendors by their preferred payment currency. | Show vendors who accept AFN (Afghan Afghani). |
| Vendor Status | Show active, inactive, or all vendors. | Show only active vendors. |
| Contact Person | Search by the name of the primary contact person. | Find vendors assigned to "Ahmed Khan." |
| Email Address | Filter vendors by email domain or partial address. | Show vendors with corporate email addresses. |
| Phone Number | Search by phone number or partial number match. | Find vendors in a specific area code. |
Common filter combinations
Scenario 1: Verify all active vendors in a region
- Set Vendor Status = "Active"
- Set Vendor Region = "Kabul"
- Run the report to see only active vendors in Kabul.
Scenario 2: Check payment terms by category
- Set Vendor Category = "Raw Materials"
- Set Payment Terms = "Net 30"
- Verify that all raw material suppliers have consistent Net 30 terms.
Scenario 3: Find missing contact information
- Set Email Address = "blank" or leave empty
- Run the report to identify vendors without email addresses.
Report display options
Some reports allow you to customize how results are displayed (these vary by system configuration):
- Sort by — Choose the column to sort by (e.g., Vendor Name, Region, Payment Terms). Click a column header to toggle sort direction.
- Rows per page — Choose how many vendor rows to display per page (e.g., 10, 25, 50, 100).
- Column visibility — Some reports let you hide or show specific columns. Look for a column settings icon.
Combining filters (AND logic)
When you apply multiple filters, the report uses AND logic. For example:
- Filter 1: Vendor Status = "Active"
- Filter 2: Vendor Region = "Kabul"
- Result: Show only vendors that are BOTH active AND located in Kabul.
If you need vendors in Kabul OR Herat, you cannot do this with a single filter set. Instead, run two separate reports, one filtered for Kabul and one for Herat, then combine the results manually.
Clearing filters
To remove all filters and see all vendors again:
- Look for a Clear Filters or Reset button (usually near the filter panel).
- Click it to restore the unfiltered view.
- Re-run the report.
See also: "Running the Vendor Contact List report" and "Reading and interpreting the Vendor Contact List report".
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