Reading and interpreting the Paid vs Unpaid Invoices report

The Paid vs Unpaid Invoices report displays all invoices your business has issued, with each invoice clearly labeled as either paid or unpaid. This comprehensive view helps you manage customer relationships and cash flow.

What the columns show

Invoice Number: The unique identifier for each invoice.

Customer Name: The name of the customer who was invoiced.

Invoice Date: The date the invoice was originally issued.

Amount: The total value of the invoice.

Status: Either "Paid" or "Unpaid," indicating whether the invoice has been fully settled.

Payment Date: If paid, the date the invoice was settled. This field is blank for unpaid invoices.

Days Outstanding: The number of days the invoice has been outstanding (for unpaid invoices) or the number of days it took to pay (for paid invoices). This helps identify slow-paying customers.

Notes: Any additional information recorded on the invoice.

How it works in Usystems

Each row represents one invoice. The status shows the current state: unpaid invoices appear until they are fully paid, then move to the "Paid" category once payment is recorded.

The report is a snapshot of your current accounts receivable. As customers make payments, their invoices move from unpaid to paid status. If a payment is reversed, the invoice status returns to unpaid.

Why it matters

This report helps you:

• Track total outstanding receivables and cash that is owed to your business
• Identify which customers are slow to pay (by viewing the days outstanding)
• Manage credit risk and follow up with overdue customers
• Monitor your business's cash flow and liquidity
• Reconcile your records with customer statements
• Plan for expected cash receipts

Where you see it

Access the Paid vs Unpaid Invoices report from Reports → Sales Reports → Paid vs Unpaid Invoices Report. Open in Usystems

You can also view individual invoice status by opening a specific invoice in Invoices. Open in Usystems