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Accountant: quick reference cheat sheet
One-page lookup: common reports, reconciliations, and month-end checklist.
11 يوليو 2026
Menu Paths
| What You Need | Path | Link |
|---|---|---|
| View all transactions | Transactions or Journal | Open in Usystems |
| Run financial reports | Reports | Open in Usystems |
| Manage the chart of accounts | Accounts or Chart of Accounts | Open in Usystems |
| View customers and vendors | Contacts | Open in Usystems |
| Review payments and receipts | Payments | Open in Usystems |
| View invoices and bills | Invoices or Bills | Open in Usystems |
| View company settings | Settings | Open in Usystems |
Daily Checklist
- Review new transactions
- Check for unapproved transactions and approve them
- Reconcile cash or bank (if daily reconciliation is your practice)
- Answer questions from operations or cashiers
- Note any discrepancies for follow-up
Weekly Checklist
- Run Trial Balance report
- Reconcile Accounts Receivable (unpaid invoices vs. customer statements)
- Reconcile Accounts Payable (unpaid bills vs. vendor statements)
- Reconcile Bank (system payments vs. bank statement)
- Follow up on any discrepancies
Month-End Close Checklist (1–3 days before or after month-end)
- Verify all transactions are recorded (date filter in Transactions)
- Obtain and reconcile bank statement for the month
- Create any month-end journal entries (depreciation, accruals, prepaid adjustments)
- Run Trial Balance and confirm debits = credits
- Reconcile Accounts Receivable (customer invoices)
- Reconcile Accounts Payable (vendor bills)
- Run Income Statement (Profit & Loss) for the month
- Run Balance Sheet as of month-end
- Run Aging reports (customer and vendor)
- Review all reports for unusual or out-of-range numbers
- Document any adjustments or discrepancies found
- Prepare summary for manager or owner
- Obtain approval to finalize month
- Mark month as Closed in the system (if supported)
Key Reports
| Report | Purpose | How Often |
|---|---|---|
| Trial Balance | Verify all accounts; debits should equal credits | Daily or weekly |
| Income Statement (Profit & Loss) | Show revenue, expenses, and net profit | Monthly (required) |
| Balance Sheet | Show assets, liabilities, and equity at a point in time | Monthly (required) |
| Accounts Receivable Aging | Show how long customer invoices have been unpaid | Weekly or monthly |
| Accounts Payable Aging | Show how long vendor bills have been unpaid | Weekly or monthly |
| Bank Reconciliation | Compare bank statement to system payments | Weekly or monthly |
| General Ledger | Show all transactions in each account | As needed for audit |
Common Reconciliation Steps
- Get the real-world document (bank statement, vendor invoice, customer statement)
- Go to the relevant section in Usystems (Transactions, Contacts, Payments)
- Filter or search for transactions in the same period
- Compare line-by-line:
- Date
- Amount
- Account or payee
- If there's a match, mark it reconciled (if the system supports it)
- If there's no match, find out why:
- Is it a timing issue (e.g., a check written but not yet cashed)?
- Is it missing from the system (needs to be recorded)?
- Is it extra in the system (needs to be deleted or corrected)?
- Document the discrepancy and its resolution
Account Reconciliation Tips
- Bank reconciliation: Compare the system bank account balance to the latest bank statement. Allow for outstanding checks and pending deposits.
- AR reconciliation: Add up all unpaid customer invoices in the system; compare to the total the customer claims they owe you.
- AP reconciliation: Add up all unpaid vendor bills in the system; compare to the total vendors claim you owe them.
- GL balance check: Make sure every account on the Trial Balance makes sense for your company (e.g., is "Marketing Expense" too low for the month?).
Useful System Filters
When viewing transactions:
- By date range: Isolate a specific day, week, or month
- By account: See only transactions in a certain account
- By status: Find draft, unapproved, or pending transactions
- By contact: See all transactions for a specific customer or vendor
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