Running the Trial Balance report

The Trial Balance report lists all accounts in your chart of accounts, showing their debit or credit balance as of a specific date. It is used to verify that all journal entries have been recorded correctly and that total debits equal total credits.

Before you start

• You need basic accounting access (or higher permission level).
• Your chart of accounts must already be set up with at least one account.
• You should know the date range or specific date for which you want to see the balance.

Steps

1. Navigate to Reports and locate the reports menu. Open in Usystems

2. Look for the Financial Statements section and select Trial Balance.

3. (Optional) Set the As Of Date to the date for which you want to view the balance. The default is today's date.

4. (Optional) Use the Account Type filter to show only specific account types (Asset, Liability, Equity, Revenue, Expense) or leave it blank to show all accounts.

5. Click Run Report or Generate to display the Trial Balance.

6. The report will show all accounts sorted by account type, with their debit or credit balance in the appropriate column.

Accounting impact

The Trial Balance does not affect your accounting records—it is a verification tool only. It shows:

• Debit column: accounts with a debit balance (assets, expenses, and asset reductions).
• Credit column: accounts with a credit balance (liabilities, equity, and revenue).
• Totals: the sum of all debits and the sum of all credits should be equal.

Tips & common mistakes

• If your debits and credits do not match, there is an error in your journal entries. Check for unbalanced entries, duplicate entries, or data-entry mistakes.
• The Trial Balance does not include accounts with a zero balance by default (unless you change the filter).
• Always run the Trial Balance at the end of each accounting period (month, quarter, or year) before preparing financial statements.