Printing an invoice

Printing converts your invoice into a formatted document ready to send to your customer. Usystems lets you print to a physical printer or download as a PDF file.

Before you start

• You must have created an invoice (status: Draft, Sent, or Paid).
• If you are printing physical copies, ensure your printer is connected and ready.
• To customize the layout or branding of your printed invoice, see Choosing and customizing the invoice print template.

Steps

1. Open the invoice you want to print. Go to Invoices → [select an invoice]
   Open in Usystems

2. On the invoice page, locate the Print button (usually at the top right of the document).

3. Click Print.

4. A print dialog box will appear. Choose one of the following:

   • Print to printer: Select your printer from the "Destination" dropdown and click Print.
   • Save as PDF: Select "Save as PDF" or "Print to file" from the destination dropdown, choose a folder on your computer, and click Print.

5. The invoice will be sent to your printer or saved to your computer as a PDF file.

Tips & common mistakes

• PDFs are easy to share: If you save as PDF, you can email it to your customer or store it for your records without using paper.
• Check print preview first: Some printers or browsers show a preview before printing. Review the layout to make sure everything looks correct.
• One invoice at a time: Usystems prints one invoice per action. To print multiple invoices, repeat these steps for each one.
• Paper size: Invoices are designed for A4 paper (standard size in most countries). Check your printer settings if the layout looks cut off.