Public holidays

Public holidays are dates when most or all employees are not working but remain on payroll. By registering holidays in your HR system, payroll calculations automatically account for non-working days and holidays typically receive special pay treatment (e.g., double pay or no deduction).

Before you start

• You need HR admin permissions to create and manage holidays.
• Identify which holidays apply to your organization (national, regional, or religious observances).
• Decide whether each holiday is mandatory nationwide or optional for certain departments.

Steps

1. Go to Settings → HR → Holidays (or Settings → Leave & Payroll → Holidays). Open in Usystems

2. Click New Holiday or the + Add button.

3. Enter the holiday name (e.g., "Independence Day" or "Eid-ul-Fitr").

4. Select the date of the holiday.

5. (Optional) Choose a type or category if your system offers preset holiday categories (e.g., national, regional, religious, company-specific).

6. If the holiday applies only to certain departments or employee groups, add those restrictions in the Applies to field (if available).

7. Click Save.

The holiday now appears in the HR calendar. When payroll is processed, employees assigned to that holiday will be marked as non-working on that date.

Tips & common mistakes

• Recurring holidays: If you have an annual holiday that repeats (e.g., every January 1), check whether your system auto-repeats it or requires manual entry each year.
• Holiday pay rates: Some organizations pay a multiplier (1.5× or 2×) on holidays. This is configured separately in payroll settings, not in the holiday record itself.
• Conflicts with leave: If an employee has already requested leave on a public holiday, clarify your policy: do they use a leave day, or is the holiday unpaid? Check your leave configuration.
• Time zones and date changes: If your organization spans multiple time zones, confirm the exact date for holidays that vary (e.g., lunar-calendar holidays).