Pharmacist: quick reference cheat sheet
One-page quick reference with essential actions, inventory checks, and safety reminders for your pharmacy day.
Jul 11, 2026
Pharmacist's Essential Actions
| Action | How to do it | Link |
|---|---|---|
| View incoming prescriptions | From the left menu, click Prescriptions or Incoming Prescriptions. Newest first. | Prescriptions |
| Check patient allergies | Open the prescription. Scroll down to see Patient Allergies section. | Prescriptions |
| Check your inventory | Click Inventory from the left menu. Search by medication name. | Inventory |
| Confirm a prescription is dispensed | Open the prescription. Click Mark as Dispensed or Confirm Dispensed. | Prescriptions |
| Add new stock to inventory | Go to Inventory. Click + Receive Stock or + Add Stock. Enter medicine name, qty, lot, expiry. | Inventory |
| View patient medication history | Go to Patients. Search for the patient. Click to view their Past Medications. | Patients |
| Check low stock alerts | Go to Inventory. Look for medicines marked Low Stock or with a red flag. | Inventory |
| Find a patient | Click Patients from the left menu. Search by name or ID. | Patients |
Safety Checklist Before Every Dispensing
| Check | What to verify | Action if issue |
|---|---|---|
| Allergy conflict | Does the prescription conflict with the patient's known allergies? | DO NOT DISPENSE. Alert doctor or manager. |
| Medicine in stock | Is the prescribed medicine available in your inventory? | If no, alert manager about substitute or backorder. |
| Not expired | Is the current lot past its expiry date? | If yes, do not dispense. Alert manager. |
| Correct quantity | Do you have enough to fulfill the entire prescription? | If no, clarify with manager (partial fill or backorder). |
| Correct patient | Is the prescription for the right patient? (Double-check name.) | If wrong, do not dispense. Clarify with doctor. |
Key Information at a Glance
| What you need | Where to find it | Notes |
|---|---|---|
| Patient allergies | In the prescription detail view, scroll to Patient Allergies | Critical safety check — always read before dispensing |
| Current stock level | Inventory page. Search by medicine name. Shows Quantity on Hand. | If below minimum, reorder soon. |
| Expiry date | Inventory page. Shows Expiry Date for each lot. | Never dispense expired medicine. |
| Lot/batch number | Inventory page. Shows Lot Number for tracking and recall. | Log the lot used when you dispense. |
| Prescribed quantity | Prescription detail. Shows Quantity Prescribed by the doctor. | This is what you must dispense (not more, not less). |
| Doctor's name | In the prescription. Shows who prescribed it. | If dose is unsafe, contact this doctor. |
| Past medications | Patient profile. Shows Medication History. | Check for interactions or repeated prescriptions. |
Common pages and their paths
| Page | Path | Use |
|---|---|---|
| Prescriptions | /prescriptions | Review and dispense incoming prescriptions |
| Inventory | /inventory | Check stock, expiry, add new stock |
| Patients | /patients | Look up patient allergies and history |
| Home/Dashboard | / | Overview of prescriptions and low-stock alerts |
| Pharmacy | /pharmacy | Pharmacy dashboard (if your clinic uses it) |
Before marking a prescription as dispensed, verify:
- Allergy check passed (no conflicts with patient allergies)
- Medicine is in stock (quantity available >= quantity prescribed)
- Medicine is not expired (check expiry date)
- Correct patient (double-check the name on the prescription)
- Correct medicine and dose (matches what the doctor prescribed)
- Correct quantity (will dispense exactly what the doctor ordered)
Quick tips
- Always check allergies first. Before you do anything else, read the allergy section. It's your biggest safety responsibility.
- Don't trust your memory on stock levels. Always check the Inventory page before dispensing. Your memory can fail, but the system is accurate.
- Log dispensing in real time. Mark each prescription as dispensed as soon as you hand it to the patient. Don't batch them up at the end.
- Reorder when you hit the minimum. If Inventory shows low stock, tell your manager immediately so they can reorder. Don't wait until the medicine runs out.
- Keep lot numbers for recalls. When you dispense, note which lot you used. If there's ever a recall, you'll know exactly which batch was given to which patient.
- If a prescription seems wrong, ask. If the dose is unusually high or low, or if it conflicts with what the patient previously took, contact the prescribing doctor. Better to clarify than to dispense something unsafe.
- Don't dispense without logging. Every medicine that leaves the pharmacy must be logged in Usystems. No exceptions.
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