Choosing and customizing the sales receipt print template

Every sales receipt you print uses a template that defines which fields appear, how they are formatted, and where they are positioned on the page. Usystems comes with a default template, but you can customize it to match your company's branding and legal requirements.

Before you start

• You must have administrative access to the system.
• You should understand basic HTML or have someone available who can edit templates.
• You should know what fields you want on your receipt (e.g., company logo, tax ID, customer contact, item details, total amount due).

Steps

1. Go to Print Templates. Navigate to Settings → Print Templates. Open in Usystems

2. Find the Sales Receipt template. Look for a template named "Sales Receipt" or similar. Click it to view or edit.

3. Review the current template. You will see the HTML code and a preview (if available). The preview shows what your receipt will look like.

4. Make your changes:

   • Add or remove fields by editing the HTML (e.g., add <p>Tax ID: {{tax_id}}</p> to show your tax number).
   • Change colors, fonts, or spacing to match your brand.
   • Add a company logo by including an image tag (ask your IT team for the correct image URL).

5. Save your template. Click the Save button.

6. Test your changes. Print a sample receipt to confirm the layout looks correct.

Accounting impact

The template affects only the appearance of the printed receipt, not the accounting data. All transaction amounts, tax calculations, and account postings remain unchanged regardless of template design.

Tips & common mistakes

• Keep field names in brackets. Fields like {{amount}}, {{customer_name}}, and {{date}} are placeholders that Usystems will fill in. Do not rename or remove these unless you intentionally don't want that field on the receipt.
• Test before deployment. Always print a test receipt with real data before rolling out a new template to your team.
• Backup your original. If you're experimenting, save a copy of the original template first so you can revert if needed.
• Ask support for complex designs. If you need a very different layout, contact your system administrator or Usystems support for help.