Assigning barcodes to products

A barcode is a unique identifier (typically a string of numbers or alphanumeric characters) that represents a product. By assigning barcodes to your products, you can quickly look up and ring items at the point of sale, receive stock with a scanner, or count inventory faster.

Before you start

• You must have admin or inventory manager permissions to assign barcodes.
• Decide whether to use manufacturer barcodes (printed on the product packaging) or custom barcodes (created by you).
• Each barcode should be unique across your entire product catalog.
• You can assign multiple barcodes to the same product if needed (e.g., if a product is sold in different packs with different bar codes).

Steps

1. Go to Products & Services → Products Open in Usystems.
2. Search for or select the product you want to assign a barcode to.
3. Open the product detail page and locate the Barcode field (or Barcodes section).
4. Click Add barcode or + New barcode.
5. Enter the barcode string (numbers or alphanumeric characters).
6. If adding multiple barcodes to the product, repeat steps 4–5 for each one.
7. Click Save or Update product.
8. The barcode is now active and can be scanned at POS, receiving, or inventory screens.

Tips & common mistakes

• Scan barcodes to test — after entering a barcode, use your scanner to confirm it reads correctly at a POS or inventory screen.
• Avoid duplicate barcodes — if the same barcode is assigned to two products, the system may pick the first match, causing lookup errors. Use the duplicate barcode check if your system offers it.
• Update barcodes if products are consolidated — if you merge two product records, update or delete the old barcodes to avoid confusion.
• Barcodes can be numbers, letters, or both — use the format your manufacturer or barcode system provides.