Settings explained: Notifications
Configure alerts for important business events.
Jul 11, 2026
Notifications settings
The Notifications tab controls which business events trigger alerts for you and your team. You can enable or disable notifications for inventory warnings, payment reminders, document approvals, and other important actions.
Fields explained
| Field | Purpose | Example |
|---|---|---|
| Low inventory alerts | Notify when stock falls below a configured threshold | Enabled, set threshold per item |
| Expiring stock alerts | Notify when inventory is approaching its expiration date | Enabled |
| Invoice payment due reminders | Notify when a customer invoice is about to expire (past due) | Enabled |
| Bill payment due reminders | Notify when you have a bill due to a vendor | Enabled |
| Purchase order approval pending | Notify when a PO is waiting for approval | Enabled |
| Sales order status changes | Notify when an order is confirmed, shipped, or completed | Enabled |
| Staff message alerts | Notify when a colleague sends you a message | Enabled |
| Queue patient arrival alerts | Notify when a patient/customer in queue arrives or is called | Enabled (healthcare) |
| System maintenance alerts | Notify about scheduled downtime or system updates | Enabled |
| Backup completion alerts | Notify when a system backup completes successfully | Enabled |
| Notification delivery method | How notifications reach you (in-app, email, SMS, etc.) | In-app, Email |
| Quiet hours | Time range to suppress non-critical notifications | 20:00–08:00 (8 PM to 8 AM) |
| Critical alerts bypass quiet hours | If enabled, urgent alerts (e.g., errors) always notify even during quiet hours | Enabled |
What this controls
- Operational awareness — you stay informed about important business events without being overwhelmed by every small change.
- Timely action — payment due reminders ensure invoices and bills don't fall past their deadlines.
- Inventory management — low stock and expiry alerts help prevent stockouts and spoilage.
- Workflow efficiency — approval and status-change alerts keep approvers and teams synchronized.
- Work-life balance — quiet hours let you set boundaries so notifications don't interrupt personal time.
Common notification scenarios
| Event | Impact | Example |
|---|---|---|
| Low inventory alert | Prevents running out of stock | Medicine A falls below 100 units |
| Invoice past due | Reminds you to chase payment | Invoice #INV-0523 now 10 days overdue |
| Bill due soon | Reminds you to pay vendor | Bill BL-0089 due in 3 days |
| PO approval pending | Escalates workflow blockers | Purchase Order PO-0045 awaiting approval |
| Patient called in queue | Alerts staff to see patient | Patient token #42 now at counter |
Tips
- Start with critical alerts only — enable low inventory, payment due, and approval reminders first.
- Add more notifications gradually — you can always turn on additional alerts as your team gets comfortable.
- Set quiet hours to avoid late-night interruptions — critical alerts will still come through.
- Configure per-team role — inventory staff should see low stock alerts; finance should see payment reminders.
- Review settings quarterly — as your business changes, adjust which alerts matter most.
To access these settings, go to Settings → Notifications Open in Usystems.
Was this helpful?