Printing product barcodes and labels

Printing Product Barcodes and Labels

Printing barcode labels for your products makes it easy to identify and track inventory with a barcode scanner. Usystems generates barcodes automatically for each product based on its code or SKU.

Before you start

• Permission required: You must have permission to manage products and print settings.
• Label printer: You need a label printer (thermal or inkjet) that supports the label format you want to use.
• Label stock: Have appropriate label stock on hand (size and format matching your printer and needs).
• Product setup: Products must be created in Usystems with a valid product code or SKU. The barcode is generated from this code.
• Print template: Your system may use a default print template for labels, or you can create a custom one.

Steps

1. Go to the Products list to find the product(s) you want to print barcodes for. Products → All Products Open in Usystems

2. Search or filter to locate the product(s) by name, code, or category.

   • If you need to print barcodes for multiple products, you can select them from the list (if bulk-print is available).

3. Open the product detail page or select the product(s) to print.

   • Click on the product name to open its detail page, or select checkboxes if printing multiple items at once.

4. Look for a print or export option on the product page or toolbar.

   • Choose the option to print labels, barcode labels, or a barcode report.
   • If you don't see a print button, check the menu or action buttons on the page.

5. Select your label format and printer settings.

   • Choose the label size and layout (e.g., standard label, small sticker).
   • Confirm the printer and paper type.
   • Adjust quantity if printing multiple copies of the same barcode.

6. Preview the labels (if an option is available) before sending to the printer.

   • Make sure the barcode is clear, the text is readable, and the layout fits on your labels.

7. Send to printer and collect the printed labels.

   • Place the labels on your products. Ensure barcodes are flat and visible for scanning.

Tips & common mistakes

• Barcode won't scan? Check that the label is not wrinkled, faded, or placed at an angle that obscures the barcode. Print a new label if the barcode is unclear.
• Text is too small or cut off? Adjust the label template or printer settings to increase font size or margins. You may need to use a larger label format.
• Printing to the wrong printer? Before printing, double-check the selected printer in the print dialog. If you don't see your printer, ensure it is connected and set as the default.
• Bulk printing: If you manage many products, you can often print barcodes in bulk by selecting multiple products at once or using a batch print template. This saves time and ensures consistency.

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